Asynchronous Meeting Routine Workshop
Replace meetings with better asynchronous alternatives — and make the ones you keep actually worthwhile.
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About this template
What is this workshop?
Not every meeting is worth the cost of interrupting everyone's focus. This workshop helps your team audit its meeting calendar, identify which meetings can become async updates or recorded walkthroughs, and design a weekly routine that respects everyone's deep work time. The result: a leaner meeting schedule and a team that actually enjoys syncing.
What's included
- Meeting audit framework
- Keep / Replace / Eliminate categorization tool
- Async alternative reference guide
- New routine documentation template
This is for you if…
- Teams whose calendars are dominated by recurring meetings
- Managers who want to reclaim deep work time for their team
- Anyone who suspects most of their meetings could be an email
Download
How to access this template
- 1
Enter your email above — we'll send you the template link right away.
- 2
Open the link and go to File → Make a copy → Entire presentation.
- 3
Choose a destination folder in your Google Drive and click 'OK'.
- 4
Your copy is ready — rename it and start editing.
Any free Google account works. You can also export to PowerPoint via File → Download → Microsoft PowerPoint (.pptx).
File → Make a copy
Open the template link and use the Google Slides menu to save a copy to your own Google Drive.
Getting started
How to run this workshop
Make a copy of the Google Slides deck — go to File → Make a copy → Entire presentation.
Before the session, ask each team member to list their recurring meetings and estimate the weekly cost in hours.
Run the meeting audit together: categorize each meeting as Keep, Replace, or Eliminate.
For each 'Replace' meeting, agree on the async alternative (Loom video, written update, shared doc).
Document your new async routine and pilot it for two weeks before making it permanent.
Tips for first-time facilitators
- 1
Ask each person to audit their calendar before the session — actual numbers make the exercise real.
- 2
Start with the easiest meeting to eliminate, not the biggest. Build momentum first.
- 3
Pilot the new routine for just two weeks before making it permanent. A shorter trial means less resistance.
Questions
Frequently asked questions
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